Program Assistant
Bill & Melinda Gates Foundation
Contact Person: Nadia Covey
Contact Email: nadia.covey@gatesfoundation.org
Contact Phone: (425) 241-8424
The Team
Malaria eradication is a top priority of the foundation. For two decades, we have devoted resources and expertise to a relentless pursuit of malaria eradication, and we have continuously adapted our approach to achieve the greatest possible impact, in partnership with the global community.
**This application will close end of day Thursday, February 2.
Your Role
The Program Assistant provides wide and varied administrative and organizational support for program and operations leaders and teams. Efficiency, attention to detail, flexibility and good judgment are essential in this role to ensure smooth team operations. The Program Assistant is an integral member of the team, ensuring that all administrative and scheduling functions are completed in a timely manner allowing for highly productive environments!
What You’ll Do
Schedule numerous appointments and meetings while managing complex calendars for multiple people, and making travel arrangements.
Proactively review upcoming weeks/months and support principals with planning, recognizing potential bottlenecks and making recommendations for how to best allocate time/make trade-offs when scheduling issues arise.
Assist in scheduling and planning for events, such as meetings, conferences and presentations, which may include coordinating arrangements for participants, handling logistics, preparing and disseminating materials.
Provide communications support and assistance to ensure timely responses to inquiries including answering and prioritizing calls, email and mail communications.
Maintain organized files and records and a system for tracking, monitoring and prioritizing tasks and projects. Compile and process expense reports, reimbursement and check requests.
Work on special projects as needed. May include conducting basic research and analysis of data to respond to requests.
Establish and manage relationships with grantees in the field as well as internal and external partners.
